20 Tips for Choosing Event Venues for a Birthday Party

We get it. Scrolling through endless lists of Event Venues for a Birthday Party can be overwhelming. You see the same old advice everywhere: “Consider your budget,” “Think about the guest list,” yawn.

Here at Salute Function Centre in beautiful Perth, we know a thing or two about hosting fantastic birthday bashes. We’re going to dig a little deeper and give you some useful tips to help you nail down the perfect venue. Forget the generic stuff. Let’s get real about finding the best spot for your special day.

Tip #1. Start with Your Guest List—Not the Venue

Before you even Google “birthday venue,” grab a pen and jot down your guest list. Why? Because the number of people determines everything. A 50-person crowd in a 20-person room feels like a packed elevator. A 10-person dinner in a hall? Awkward.

Think about these questions:

• Are you inviting kids?
• Will plus-ones be a thing?
• Who are the must-have guests?
• What’s your absolute maximum number of attendees?

Here’s a quick cheat sheet:

Once you have a rough headcount. You can start filtering your search for Birthday Party Venues. This simple step will save you a ton of time and heartache.

Tip #2. What Kind of Party Do You Want?

Are you envisioning a sophisticated cocktail party, a casual backyard BBQ vibe (but indoors). A themed extravaganza, or a relaxed dinner with loved ones? The style of your party will influence the type of venue that will work best. A

 swanky ballroom is not the right fit for a laid-back pizza party. Just like a rustic outdoor space will not suit a formal black-tie affair.

Consider these party styles and matching venue features:

Thinking about the feel you want for your party will help you narrow down your search for the perfect birthday venue.

Tip #3. Location Isn’t Just for Houses – It’s Key for Your Party Too

Choosing a venue that’s inconvenient to reach can put a damper on the celebration before it even begins. While a secluded spot sound idealistic. If it’s a nightmare to get to, your guests might not make the effort.

Think about your guests. Where do they live? How will they get to the venue? Is it easily accessible by public transport? Is there ample parking available?

Ask yourself:

• Is the venue centrally located or easily reachable from where most of your guests live?
• Are there nearby accommodations if some guests are traveling from out of town?
• If guests are driving, is there sufficient parking on-site or nearby?
• Is it near public transport options like trains or buses?

For those looking for Best Perth Party Venues. Consider the general location within Perth that would be most convenient for your attendees.

Tip #4. Online Pictures Don’t Tell the Whole Story

Online photos can be deceiving. A venue might look stunning in professionally shot pictures. But the reality could be different. Don’t rely solely on visuals. Ask detailed questions about the practical aspects of the venue.

Here are some questions to ask:

• What is the actual capacity of the venue for different layouts (e.g., seated dinner, cocktail style)?
• What is included in the venue hire fee? (Tables, chairs, linens, basic decorations, etc.)
• Are there any restrictions on decorations or entertainment?

Getting these details upfront will prevent any unpleasant surprises later on.

Tip #5. Your Budget Isn’t Just a Number

Let’s talk money. Be realistic about how much you’re willing to spend on your birthday party venue. Set a budget early on and stick to it as much as possible. Venue hire can be a significant cost. But there are usually options to suit different budgets.

Count these budget-related factors:

• What is the base venue hire fee?
• What are the costs for catering and beverages?
• Does the venue offer different packages to suit various budgets?
• Are there any additional charges for things like AV equipment, staffing, or extended hours?

Knowing your budget will help you narrow down your search for Best Birthday Party Venues Perth that are actually within your financial reach.

Tip #6. Hidden Costs Can Sneak Up on You – Beware

The initial quote you receive from a venue might not include everything. Be sure to ask about any hidden costs that could add up. These could include things like corkage fees (if you want to bring your own alcohol). Cake-cutting fees, service charges, or fees for using their in-house equipment.

Don’t be afraid to ask:

• What are the costs for any optional extras?
• Overtime charges (what if the party runs late?)

• Are there any mandatory service charges or gratuities (cleaning fees, security deposits)?

• Is there a fee for bringing in outside vendors (e.g., a specific DJ or photographer)?

Transparency is key. A reputable venue will be upfront about all costs.

Tip #7. You Absolutely Must Visit the Venue in Person

This is non-negotiable. No matter how amazing a venue looks online. You need to see it with your own eyes. A site visit will give you a much better sense of the space, its ambiance, and its suitability for your party.

During your visit, pay attention to:

• The noise levels and acoustics.
• The restrooms and their accessibility.
• The actual size and layout of the space.
• The cleanliness and overall condition of the venue.
• The natural lighting and available artificial lighting.

Walking through the venue will often reveal things that photos simply can’t capture.

Tip #8. Can You Bring Your Own Decorations?

Every birthday party is unique. And you’ll likely want to add your personal touch to the venue. Ask the venue management about their flexibility and customization options.

Avoid last-minute scrambles by asking:

• Can you bring your own decorations?
• Access time for setup (e.g., 3 hours before the event)
• If staff handles cleanup or you need to remove everything?
• Can you arrange the layout of the space to suit your needs?
• Are they open to accommodating specific requests or themes?

A venue that’s flexible and willing to work with you will make the planning process much smoother and ensure your party reflects your personality.

Tip #9. Don’t Forget the Fun Factor – Ask About Entertainment Plans?

What kind of entertainment are you planning for your party? A DJ, a live band, a photo booth, games, or other activities? Make sure the venue can accommodate your entertainment needs.

Ask these questions:

• Is there a designated space for a DJ or band?
• Can they provide any in-house AV equipment?
• Are there enough power outlets for your equipment?
• Are there any restrictions on noise levels or types of entertainment?

If you’re planning something specific, discuss it with the venue coordinator beforehand.

Tip #10.  What Are Your Options About Food and Drinks?

Let’s be honest, good food and drinks are essential for a successful birthday party. Find out what catering options the venue offers. Do they have an in-house caterer, or can you bring your own? What are their menu options. And can they accommodate dietary restrictions or allergies?

Ask about:

• What are the different catering packages available?
• Can they provide vegetarian, vegan, or gluten-free options?
• What are their beverage options (alcoholic and non-alcoholic)?
• Is there a corkage fee if you want to bring your own drinks?

Understanding the food and beverage options and costs is crucial for your budget and the overall enjoyment of your guests.

Tip #11.  Parking Can Be a Bigger Headache Than You Think

Parking can be a major source of stress for your guests. Nothing kills a party vibe faster than guests circling the block for 30 minutes. If your venue doesn’t have ample on-site parking. Find out about nearby parking options and their costs. When scouting event venues for a birthday party, ask:

• Is there free parking onsite?
• Are there public transport options nearby?
• Can the venue arrange valet services?

Pro tip: If parking’s limited, mention ride-share options in your invites.

Tip #12.  What Happens If It Rains?

Perth weather can flip fast. What if the weather takes a turn for the worse (if part of the venue is outdoors)? A good venue will have contingency plans in place to handle unexpected issues. If your heart’s set on an outdoor birthday venue. Ask about their backup plans to ensure your party can still go on smoothly, no matter what.

• The venue helps with tents or umbrellas.
• There’s a covered or indoor backup space.
• You’re not charged extra to switch plans last-minute.

Tip #13.  Read the Fine Print Before You Sign the Dotted Line

Once you’ve found a venue you love, don’t rush into signing the contract without reading it carefully. Understand all the terms and conditions, including the cancellation policy, payment schedule, and any other important clauses.

Pay close attention to:

• The total cost and payment schedule.
• Any clauses regarding damage or liability.
• The cancellation policy and any potential fees.
• The venue’s responsibilities and your responsibilities.

If anything is unclear, don’t hesitate to ask for clarification before you sign.

Tip #14. Consider Off-Peak Times or Days for Better Deals

Here’s a little secret, venues are more flexible with their pricing during off-peak times or on less popular days. If your birthday falls on a less conventional day or you’re flexible with the timing. You can snag a better deal on your dream venue. It’s worth asking about.

Tip #15. Make Sure Your Chosen Date is Actually Available

This seems obvious. But once you’ve narrowed down your choices. Double-check the venue’s availability for your desired date. Popular venues can get booked up well in advance. Especially on weekends. Don’t fall in love with a place only to find out it’s already taken.

Tip #16. Confirm What Decorations Are Allowed (and What Aren’t)

Before you start planning birthday decor. Confirm with the venue what is allowed and what isn’t. Some venues have restrictions on things like hanging decorations, using candles, or bringing in certain types of equipment. Knowing these limitations will save you from any last-minute decoration problems.

Tip #17. Ask About Accessibility for All Your Guests

Consider whether the venue is easily accessible for all your guests. Including those with mobility issues. Are there ramps or elevators available? Are the restrooms accessible? Thinking about the needs of all your attendees will ensure everyone can comfortably enjoy your party.

Tip #18. Understand Their Cancellation Policy

Make sure you fully understand the venue’s cancellation policy. What happens if you need to postpone or cancel your event? Are there any fees involved? Knowing the cancellation policy will protect you in case of unforeseen circumstances.

Tip #19. Does Venue Have AV Equipment & Wi-Fi?”

You might not care about technology, Wi-Fi and AV equipment. Until the speaker dies mid-“Happy Birthday.” If you’re planning on having music, speeches, or any kind of presentation. Ask about the venue’s technology and AV equipment.

Ask:

• Are there enough power outlets?
• Is there a sound system or projector?
• What are the costs for using these?
• Is the Wi-Fi strong enough for photo slideshows or streaming?
• Do they have a sound system, microphones, projectors, or screens available?

Venues that include basics like microphones or screens save you rental hassle. Ensuring they have the necessary equipment will make your entertainment run smoothly.

Tip #20. All-Inclusive Packages = Less Headache

Want to avoid coordinating 10 different vendors? Look for birthday party venues that bundle food, decor, and AV gear. For example, Salute Function Centre offers customisable all-inclusive packages. Because who wants to argue with a cake vendor at 2 PM?

Ask the Right Questions to Avoid Surprises Later

Kick Off Your Birthday Bash at Salute Function Centre in Perth

Stop scrolling through endless “event venues for a birthday party” listings. Salute Function Centre offers the vibe, space, and service to make your birthday unforgettable.

Ready to Book?

Let’s Throw a Birthday Party Perth Won’t Forget

Call us today or visit our website to check availability.

Let’s make your birthday party the best one yet!